Finding the right words can make a big difference in how your message is received. Although “This Is to Inform You” is a common phrase in professional writing, it can sometimes sound too formal or distant. Learning better alternatives helps you communicate in a way that feels clear, respectful, and more natural while still keeping the message professional.
Whether you are writing an email to a coworker, client, customer, or manager, the tone you choose matters. A simple phrase like “I wanted to let you know” or “Just a quick update” can make your message sound friendlier without changing its meaning. Choosing the right wording also helps avoid confusion and builds stronger communication in both workplace and personal situations.
In this guide, you’ll discover 25 Other Ways to Say “This Is to Inform You” (With Examples) that fit different situations. Each alternative includes practical examples and tips to help you pick the best expression for your audience, making your emails, announcements, and everyday messages more effective and engaging.
Quick Answer
If you want another way to say “This Is to Inform You,” you can use phrases like “I’d Like to Let You Know,” “Please Be Advised,” “I’m Writing to Inform You,” “Just a Quick Update,” or “I Wanted to Make You Aware.” These alternatives sound professional, polite, and natural, making them suitable for emails, letters, announcements, and everyday communication.
What Does “This Is to Inform You” Mean?
The phrase “This Is to Inform You” is a formal expression used to introduce important information, updates, announcements, or notifications. It tells the reader that the purpose of the message is to provide information they should know.
This phrase is widely used in business emails, official notices, customer communication, schools, government offices, and workplace announcements because it immediately explains the purpose of the message.
Is It Professional or Polite to Say “This Is to Inform You”?
Yes, “This Is to Inform You” is both professional and polite. It is commonly used in formal communication because it clearly introduces important information without sounding emotional or informal.
However, modern business writing often favors friendlier and more conversational alternatives that sound warmer while remaining professional.
Pros and Cons of Saying “This Is to Inform You”
Pros
- Clearly introduces important information.
- Professional and respectful in formal communication.
- Easy to understand in emails and official notices.
- Suitable for business, education, and government communication.
- Helps readers recognize the purpose of the message immediately.
Cons
- Can sound overly formal in casual communication.
- May feel repetitive if used frequently.
- Some alternatives sound warmer and more engaging.
- Less conversational than modern business writing.
- May create unnecessary distance between the writer and reader.
25 Other Ways to Say “This Is to Inform You”
- I’d Like to Let You Know
- I’m Writing to Inform You
- Please Be Advised
- I Wanted to Make You Aware
- Just a Quick Update
- I’m Reaching Out to Let You Know
- Please Note
- I Wanted to Share
- I’d Like to Update You
- For Your Information
- I’m Happy to Let You Know
- I’m Writing to Notify You
- This Is to Notify You
- I Thought You Should Know
- Allow Me to Inform You
- I Wanted to Keep You Updated
- Here’s an Important Update
- We Would Like to Inform You
- Just Wanted to Let You Know
- I’d Like to Bring This to Your Attention
- Please Be Informed
- I Am Pleased to Inform You
- This Message Is to Let You Know
- We’d Like to Share an Update
- I’m Contacting You to Let You Know
1. I’d Like to Let You Know
Meaning
This friendly expression communicates important information in a polite and conversational way while making your message feel warmer, more approachable, and easier to read.
Scenario
You email a customer to confirm that their order has been shipped.
Examples
- I’d like to let you know that your order has been shipped.
- I’d like to let you know about an important schedule change.
- I’d like to let you know that your application was approved.
- I’d like to let you know that we received your payment.
- I’d like to let you know about our latest company update.
Tone
Friendly, professional, and conversational.
Details Explanation
Compared with “This Is to Inform You,” this phrase feels more natural and welcoming while still introducing important information clearly.
Best Use
Use it in emails, customer communication, workplace updates, or personal messages.
2. I’m Writing to Inform You
Meaning
This professional expression clearly states that the purpose of your email or letter is to communicate important information in a respectful and organized manner.
Scenario
A school administrator sends parents an announcement about an upcoming event.
Examples
- I’m writing to inform you about the upcoming meeting.
- I’m writing to inform you that your request has been approved.
- I’m writing to inform you of an important policy change.
- I’m writing to inform you that the event has been postponed.
- I’m writing to inform you about our revised schedule.
Tone
Professional, formal, and respectful.
Details Explanation
Unlike “This Is to Inform You,” this phrase sounds slightly more personal because it directly references the writer.
Best Use
Use it in formal emails, business letters, official notices, or educational communication.
3. Please Be Advised
Meaning
This formal expression introduces important information, instructions, or notifications while encouraging the reader to pay close attention to the following details.
Scenario
A company announces temporary office closures due to maintenance.
Examples
- Please be advised that our office will be closed tomorrow.
- Please be advised of the updated company policy.
- Please be advised that the deadline has changed.
- Please be advised that maintenance is scheduled this weekend.
- Please be advised of the revised procedures.
Tone
Formal, professional, and authoritative.
Details Explanation
Compared with “This Is to Inform You,” this phrase sounds more official and is commonly used in legal or corporate communication.
Best Use
Use it in official announcements, legal notices, workplace policies, or formal business emails.
4. I Wanted to Make You Aware
Meaning
This thoughtful expression communicates important information while maintaining a friendly tone that encourages understanding instead of sounding overly formal or distant.
Scenario
You notify a coworker about an upcoming software update.
Examples
- I wanted to make you aware of tomorrow’s meeting.
- I wanted to make you aware of the recent changes.
- I wanted to make you aware that your request was approved.
- I wanted to make you aware of a possible delay.
- I wanted to make you aware before the deadline arrives.
Tone
Warm, professional, and considerate.
Details Explanation
Unlike “This Is to Inform You,” this phrase feels more personal and demonstrates consideration for the reader.
Best Use
Use it in workplace emails, client communication, or friendly professional messages.
5. Just a Quick Update
Meaning
This casual expression introduces new information in a simple and approachable way while keeping the message brief, clear, and easy to understand.
Scenario
A project manager updates the team about project progress.
Examples
- Just a quick update on today’s meeting.
- Just a quick update regarding your application.
- Just a quick update about the project timeline.
- Just a quick update before tomorrow’s event.
- Just a quick update to keep everyone informed.
Tone
Friendly, casual, and conversational.
Details Explanation
Compared with “This Is to Inform You,” this phrase sounds much more relaxed and is ideal for informal workplace communication.
Best Use
Use it in team chats, internal emails, project updates, or friendly announcements.
6. I’m Reaching Out to Let You Know
Meaning
This approachable expression communicates important information while emphasizing that you are personally contacting someone to keep them informed and updated.
Scenario
A customer service representative contacts a client about a completed request.
Examples
- I’m reaching out to let you know your request has been completed.
- I’m reaching out to let you know about an important update.
- I’m reaching out to let you know that your appointment is confirmed.
- I’m reaching out to let you know of a scheduling change.
- I’m reaching out to let you know we appreciate your patience.
Tone
Professional, friendly, and personable.
Details Explanation
Unlike “This Is to Inform You,” this phrase feels more personal because it highlights direct communication between the sender and recipient.
Best Use
Use it in customer service emails, client communication, or professional follow-ups.
7. Please Note
Meaning
This concise expression introduces important details or reminders while encouraging the reader to pay close attention to the information that follows.
Scenario
A company sends employees updated office guidelines.
Examples
- Please note the revised office hours.
- Please note the updated deadline.
- Please note the meeting location has changed.
- Please note that registration closes tomorrow.
- Please note the following important information.
Tone
Professional, direct, and clear.
Details Explanation
Compared with “This Is to Inform You,” this phrase is shorter, more modern, and commonly used in emails and announcements.
Best Use
Use it in emails, announcements, reminders, or business documents.
8. I Wanted to Share
Meaning
This friendly expression communicates new information in a warm and conversational way while making your message feel more personal and engaging.
Scenario
You announce exciting company news to your coworkers.
Examples
- I wanted to share some exciting news.
- I wanted to share an important update.
- I wanted to share today’s meeting notes.
- I wanted to share this announcement with everyone.
- I wanted to share a helpful resource.
Tone
Warm, friendly, and conversational.
Details Explanation
Unlike “This Is to Inform You,” this phrase feels less formal and more relationship-focused.
Best Use
Use it in team emails, newsletters, personal updates, or workplace communication.
9. I’d Like to Update You
Meaning
This professional expression communicates new developments, recent progress, or important changes while maintaining a clear, respectful, and reader-friendly tone throughout the message.
Scenario
A project manager informs stakeholders about project progress.
Examples
- I’d like to update you on our progress.
- I’d like to update you regarding the project timeline.
- I’d like to update you about today’s meeting.
- I’d like to update you on your application status.
- I’d like to update you with the latest information.
Tone
Professional, polite, and informative.
Details Explanation
Compared with “This Is to Inform You,” this phrase focuses on sharing new developments rather than simply delivering information.
Best Use
Use it in business emails, project reports, client communication, or status updates.
10. For Your Information
Meaning
This straightforward expression communicates important facts, updates, or background details that the reader should know while keeping the message professional, informative, and easy to understand.
Scenario
A manager shares a company announcement with the entire team before an upcoming meeting.
Examples
- For your information, the meeting has been rescheduled until Friday.
- For your information, the new policy takes effect next month.
- For your information, your request has already been approved.
- For your information, the office will remain closed tomorrow.
- For your information, the report has been uploaded successfully.
Tone
Professional, direct, and informative.
Details Explanation
Compared with “This Is to Inform You,” this phrase is shorter and works well when you simply want to provide information without sounding overly formal.
Best Use
Use it in business emails, internal announcements, reports, or workplace communication.
11. I’m Happy to Let You Know
Meaning
This positive expression communicates good news or welcome updates while creating a warm, encouraging, and friendly atmosphere for the reader from the beginning.
Scenario
A hiring manager informs a candidate that they have been selected for the position.
Examples
- I’m happy to let you know that you got the job.
- I’m happy to let you know your application was approved.
- I’m happy to let you know your order has arrived.
- I’m happy to let you know the project was successful.
- I’m happy to let you know your registration is confirmed.
Tone
Warm, cheerful, and professional.
Details Explanation
Unlike “This Is to Inform You,” this phrase immediately creates a positive feeling by introducing good news with enthusiasm.
Best Use
Use it in acceptance letters, congratulatory emails, customer updates, or positive announcements.
12. I’m Writing to Notify You
Meaning
This formal expression communicates important notices, updates, or official information while clearly stating the purpose of the message in a respectful and professional manner.
Scenario
A bank informs customers about upcoming maintenance affecting online services.
Examples
- I’m writing to notify you of scheduled maintenance.
- I’m writing to notify you that your account has been updated.
- I’m writing to notify you about policy changes.
- I’m writing to notify you that your request is complete.
- I’m writing to notify you of an important announcement.
Tone
Formal, professional, and respectful.
Details Explanation
Compared with “This Is to Inform You,” this phrase sounds slightly more official and is often used in business or legal communication.
Best Use
Use it in official emails, customer notices, legal correspondence, or workplace announcements.
13. This Is to Notify You
Meaning
This clear and formal expression introduces important notifications while ensuring the reader understands that the following information requires their attention or awareness.
Scenario
A school sends parents a notice regarding holiday schedules.
Examples
- This is to notify you of tomorrow’s schedule change.
- This is to notify you that registration is now open.
- This is to notify you of important policy updates.
- This is to notify you that your appointment has changed.
- This is to notify you about upcoming maintenance.
Tone
Formal, official, and informative.
Details Explanation
Unlike “This Is to Inform You,” this phrase places stronger emphasis on delivering an official notification.
Best Use
Use it in formal letters, official notices, educational communication, or government announcements.
14. I Thought You Should Know
Meaning
This conversational expression communicates useful or important information in a thoughtful way while showing consideration for the reader’s awareness and understanding.
Scenario
A coworker tells you about a change in tomorrow’s meeting schedule.
Examples
- I thought you should know the deadline has changed.
- I thought you should know your package has arrived.
- I thought you should know about the new update.
- I thought you should know that the meeting starts earlier.
- I thought you should know before making your decision.
Tone
Friendly, considerate, and conversational.
Details Explanation
Compared with “This Is to Inform You,” this phrase feels much more personal and caring while still delivering important information.
Best Use
Use it in friendly workplace communication, personal emails, or casual business conversations.
Read More: 25 Other Ways to Say “What Time Works Best for You?” (With Examples)
15. Allow Me to Inform You
Meaning
This courteous expression communicates important information with respect and professionalism while maintaining a formal tone suitable for official business correspondence.
Scenario
A company representative announces changes to service policies.
Examples
- Allow me to inform you about the updated schedule.
- Allow me to inform you that your request has been approved.
- Allow me to inform you of recent company changes.
- Allow me to inform you about the revised procedures.
- Allow me to inform you that your order has shipped.
Tone
Formal, respectful, and professional.
Details Explanation
Unlike “This Is to Inform You,” this phrase sounds slightly more courteous and elegant in formal writing.
Best Use
Use it in official correspondence, business letters, or formal client communication.
16. I Wanted to Keep You Updated
Meaning
This thoughtful expression communicates ongoing developments while reassuring the reader that you are committed to keeping them informed throughout the process.
Scenario
A project manager provides weekly updates to stakeholders.
Examples
- I wanted to keep you updated on our progress.
- I wanted to keep you updated regarding the project.
- I wanted to keep you updated about today’s meeting.
- I wanted to keep you updated on the latest changes.
- I wanted to keep you updated throughout the process.
Tone
Professional, friendly, and reassuring.
Details Explanation
Compared with “This Is to Inform You,” this phrase emphasizes continuous communication instead of a single announcement.
Best Use
Use it in project updates, customer service, workplace emails, or client communication.
17. Here’s an Important Update
Meaning
This modern expression introduces new developments or significant information in a direct, engaging, and reader-friendly way without sounding overly formal.
Scenario
A company sends employees a weekly progress email.
Examples
- Here’s an important update regarding the project.
- Here’s an important update about next week’s event.
- Here’s an important update for all employees.
- Here’s an important update concerning your application.
- Here’s an important update that everyone should review.
Tone
Friendly, modern, and informative.
Details Explanation
Unlike “This Is to Inform You,” this phrase immediately captures attention while maintaining a conversational tone.
Best Use
Use it in newsletters, workplace announcements, internal emails, or project communications.
18. We Would Like to Inform You
Meaning
This respectful expression communicates important information on behalf of a company, organization, or team while maintaining a professional and courteous tone.
Scenario
A university informs students about enrollment dates.
Examples
- We would like to inform you about upcoming registration.
- We would like to inform you that classes begin Monday.
- We would like to inform you of our updated policies.
- We would like to inform you that your application is complete.
- We would like to inform you about our latest announcement.
Tone
Professional, formal, and courteous.
Details Explanation
Compared with “This Is to Inform You,” this phrase sounds more collaborative because it represents an organization rather than an individual.
Best Use
Use it in company announcements, customer emails, educational notices, or official correspondence.
19. Just Wanted to Let You Know
Meaning
This casual expression communicates new information in a warm, relaxed, and approachable way while making your message feel personal and genuine.
Scenario
You send a quick email letting your teammate know that a report is finished.
Examples
- Just wanted to let you know the report is finished.
- Just wanted to let you know your package has arrived.
- Just wanted to let you know about tomorrow’s meeting.
- Just wanted to let you know everything is on schedule.
- Just wanted to let you know I received your message.
Tone
Friendly, casual, and conversational.
Details Explanation
Unlike “This Is to Inform You,” this phrase feels much more relaxed and works well in everyday communication.
Best Use
Use it in informal emails, workplace chats, friendly updates, or personal messages.
20. I’d Like to Bring This to Your Attention
Meaning
This professional expression communicates that the following information deserves careful consideration because it may affect decisions, responsibilities, or future actions.
Scenario
A supervisor reminds employees about an important compliance deadline.
Examples
- I’d like to bring this to your attention before the deadline.
- I’d like to bring this to your attention regarding recent changes.
- I’d like to bring this to your attention because it is important.
- I’d like to bring this to your attention before the meeting.
- I’d like to bring this to your attention for your review.
Tone
Professional, respectful, and serious.
Details Explanation
Compared with “This Is to Inform You,” this phrase emphasizes the importance of the information and encourages the reader to pay close attention.
Best Use
Use it in business emails, management communication, compliance notices, or important workplace announcements.
21. Please Be Informed
Meaning
This formal expression communicates important information in a clear and professional manner while ensuring the reader understands that the following details require their attention and awareness.
Scenario
A company sends employees an official notice regarding changes to workplace policies.
Examples
- Please be informed that our office hours have changed.
- Please be informed that tomorrow’s meeting has been rescheduled.
- Please be informed of the updated company guidelines.
- Please be informed that the deadline has been extended.
- Please be informed about the upcoming maintenance schedule.
Tone
Formal, professional, and authoritative.
Details Explanation
Compared with “This Is to Inform You,” this phrase sounds more official and is commonly used in corporate, educational, and legal communication.
Best Use
Use it in official notices, workplace announcements, legal correspondence, or business emails.
22. I Am Pleased to Inform You
Meaning
This positive expression communicates good news with enthusiasm and professionalism while making the recipient feel appreciated and excited about the information being shared.
Scenario
A university sends an admission offer to a successful applicant.
Examples
- I am pleased to inform you that your application has been accepted.
- I am pleased to inform you that your promotion has been approved.
- I am pleased to inform you about your successful interview results.
- I am pleased to inform you that your request has been granted.
- I am pleased to inform you that your order has been processed.
Tone
Positive, professional, and respectful.
Details Explanation
Unlike “This Is to Inform You,” this phrase immediately creates excitement by introducing favorable or encouraging news.
Best Use
Use it in acceptance letters, promotion announcements, congratulatory emails, or customer success messages.
23. This Message Is to Let You Know
Meaning
This clear expression communicates that the primary purpose of the message is to share important information while maintaining a friendly and approachable communication style.
Scenario
A business sends customers an email about updated service hours.
Examples
- This message is to let you know about our new schedule.
- This message is to let you know that your account has been updated.
- This message is to let you know about an important announcement.
- This message is to let you know that your appointment is confirmed.
- This message is to let you know about upcoming changes.
Tone
Professional, friendly, and informative.
Details Explanation
Compared with “This Is to Inform You,” this phrase feels more conversational while still clearly introducing the purpose of the communication.
Best Use
Use it in customer emails, workplace communication, newsletters, or service announcements.
24. We’d Like to Share an Update
Meaning
This collaborative expression communicates new developments in a friendly and engaging way while making readers feel included and informed about important changes or progress.
Scenario
A project team shares weekly progress with stakeholders.
Examples
- We’d like to share an update on the project.
- We’d like to share an update regarding today’s meeting.
- We’d like to share an update about our latest improvements.
- We’d like to share an update on your request.
- We’d like to share an update before the next phase begins.
Tone
Friendly, collaborative, and professional.
Details Explanation
Unlike “This Is to Inform You,” this phrase sounds more engaging because it focuses on sharing information instead of simply announcing it.
Best Use
Use it in team emails, company newsletters, project reports, or customer updates.
25. I’m Contacting You to Let You Know
Meaning
This polite expression communicates that you are reaching out personally to provide important information while maintaining a respectful, friendly, and professional tone throughout the message.
Scenario
A customer support representative contacts a client about a resolved issue.
Examples
- I’m contacting you to let you know your issue has been resolved.
- I’m contacting you to let you know about your updated appointment.
- I’m contacting you to let you know that your order has shipped.
- I’m contacting you to let you know about an important policy update.
- I’m contacting you to let you know that we received your documents.
Tone
Professional, courteous, and approachable.
Details Explanation
Compared with “This Is to Inform You,” this phrase feels more personal because it emphasizes direct communication between the sender and the recipient.
Best Use
Use it in customer service emails, client communication, follow-up messages, or professional correspondence.
Conclusion
Using other ways to say “This Is to Inform You” helps your communication sound more natural, engaging, and reader-friendly without losing professionalism. Whether you are writing business emails, official notices, customer updates, workplace announcements, or personal messages, selecting the right phrase can make your writing feel more thoughtful and approachable. These 25 alternatives allow you to communicate important information with clarity while matching the tone of every situation.
FAQs:
1. Is “This Is to Inform You” professional?
Yes, “This Is to Inform You” is a professional and widely accepted phrase that works well in business emails, official notices, workplace announcements, and formal correspondence.
2. What is a friendlier alternative to “This Is to Inform You”?
Friendly alternatives such as “I’d Like to Let You Know,” “Just Wanted to Let You Know,” and “I Wanted to Share” sound more conversational while remaining professional.
3. Which alternative is best for business emails?
Expressions like “I’m Writing to Inform You,” “Please Note,” “I’d Like to Update You,” and “We Would Like to Inform You” are excellent choices for professional business communication.
4. Can these alternatives be used in personal communication?
Yes, many alternatives such as “I Thought You Should Know,” “Just a Quick Update,” and “I Wanted to Make You Aware” work well in personal messages because they sound warm and natural.
5. Why should I use different ways to introduce information?
Using different introductory phrases helps your writing feel less repetitive, more engaging, and better suited to different audiences, improving both readability and overall communication effectiveness.
